Organisations  | Resources | Xero Integration Reference Guide

Xero Integration - Reference Guide

This guide will help you connect your parish account to Xero, enabling automatic daily transaction reconcilation updates. Once integrated, your transaction data will appear directly in Xero, making reconciliation easier by reducing manual work, the chance of errors and administrative time.

Getting Started: Onboarding Process

Parishes or Funds can request onboarding to Xero’s transaction reconciliation feed via a Work Request (WR). Follow the steps below to begin integration.

Need help completing this form?

Follow the step-by-step guide below to help complete the CDF Certificate of Identity form.

Step 1: Submit your parish details

Navigate to XERO Bankfeed Connections and click on "add new item" to insert the following details:



Required Information:

  • Xero Organisation Name – you will receive this in your Xero invitation.
  • FundId – please type in "MEL".
  • Account Number* – from CDF Online e.g., ClientNumber + AccountType (max 30 characters)
  • Ultracs Client Number* – e.g., 1002137
  • Account Type* – e.g., S41
  • Account Name* – e.g., St. Francis De Sales Parish
  • Commencement Date* – start date for daily feed
  • Parish Contact Details – main contact person


NOTE: The system administrators will provide access to the Xero Bankfeeds Connection page when you are ready to begin onboarding. *Mandatory fields

Step 2: Invite CDF to your XERO account

To activate the automatic feed via Xero, CDF will need admin access to your parish Xero account.


How to Invite CDF to Your Xero Organisation Account:


  1. Log in to your Xero account
  2. Click your parish name at the top-left
  3. Select Settings from the dropdown
  4. Click Users
  5. Click Invite a user
  6. Enter the following details:

a. First Name: Integration

b. Last Name: Services c. Email: integrationservices@melbcdf.org.au

d. Access Type: Business and accounting

   7. Click Send invite


Note: Only users with admin access can invite other users. If you cannot invite a user, please ask your Xero admin to complete this step.

CDF will receive the invitation and process the request within 2 business days.

Step 3: Notification sent to Parish

Once the integration is complete, you will receive a confirmation email from integrationservices@melbcdf.org.au with the date the transaction reconciliation feed will begin (commencement date).

Step 4: Viewing transactions

After setup, your daily transactions will appear automatically in Xero.


To view your transactions:

  1. Log in to your Xero account
  2. Complete the multi-factor authentication (MFA) prompt
  3. On the dashboard, scroll to find your parish account
  4. Click Reconcile Items
  5. View recent transactions, including deposits, withdrawals, and transfers


Transactions will update automatically every morning.

Step 5: Request to remove Xero feed connection

If you need to disconnect your account from Xero:


1.  Email integrationservices@melbcdf.org.au with the following:

a. Account Number*

b. Ultracs Client Number*

c. Account Type*

d. Account Name*

2.  CDF will process the disconnection within 2 business days

3.  You will receive a confirmation email once completed

4.  Log in to Xero to confirm the feed has been removed

5.  Double-check the next day that no new transactions are being posted

Troubleshooting and support

If you experience issues logging in or viewing transactions: